10 Ways Companies Can Use Personalised Stamps For Business To Stay Organised

You know how important it is to keep things organised and running smoothly. But sometimes, even the smallest task can become overwhelming. 

This is where rubber stamps can come in handy. Rubber stamps are a simple yet effective tool that can save you time and effort in the office. They can be used for a variety of tasks and can help you stay on top of your workload. In this article, we have put together a comprehensive list of the different ways in which you can use rubber stamps in your office. From stamping documents for approval to organising files and paperwork, we've got you covered. 

Here are nine great ways that rubber stamps can make your job easier and help you stay organised.

1. Marking documents

Personalised rubber stamps can be a useful tool for companies to mark and organise important documents. By using custom rubber stamps with specific information, companies can ensure that their documents are easily identifiable and organised in a consistent manner.

For instance, rubber stamps with text such as ‘approved’, ‘received’, ‘paid’, or ‘confidential’ can be used to quickly and easily mark documents with important information. This helps to ensure that documents are processed and handled in the correct manner and that there is no confusion about their status or level of confidentiality.

Customised rubber stamps can also be used to mark documents with specific dates or reference numbers. This can be helpful for tracking purposes and can make it easier to retrieve documents when needed. Moreover, rubber stamps with company logos or contact information can be used to brand documents, adding a professional and consistent touch to company communications.

Using personalised rubber stamps for marking documents can also be a cost-effective solution. It eliminates the need for expensive printing or labelling equipment and can be easily customised as needed. Additionally, rubber stamps can be used on a variety of surfaces, including paper, cardboard, and plastic.

Decide on what you might use a rubber stamp for and explore our stamp formats here. 

2. Labelling files

By using custom rubber stamps with specific information, companies can ensure that their files are easily identifiable and retrievable in a consistent manner.

For instance, rubber stamps with names, dates, or file numbers can be used to quickly and easily label files for easy identification and retrieval. This helps to ensure that files are stored and accessed in the correct manner and that there is no confusion about their content or location.

Rubber stamps can also be used to add additional information to file labels, such as department or project information. This can be helpful for tracking purposes and can make it easier to retrieve files when needed. Additionally, rubber stamps with company logos or contact information can be used to brand file labels, adding a professional and consistent touch to company organisation.

3. Addressing envelopes

Rubber stamps with the company's logo or address, businesses can ensure that their mailings are easily identifiable and branded in a consistent manner.

For example, rubber stamps with the company's logo or return address can be used to quickly and easily address envelopes for outgoing mail. This helps to ensure that the company's branding is present on every piece of mail that is sent out, reinforcing its brand identity in the minds of recipients.

They can also be used to add additional information to envelopes, such as department or project information. This can be helpful for internal mailings or for mailings that require special handling or attention.

Stamps can also be used for addressing envelopes. It’s also a cost-effective solution as it eliminates the need for expensive printing or labelling equipment and can be easily customised as needed. Moreover, rubber stamps can be used on a variety of envelope sizes and types, including plain, window, and padded envelopes.

4. Marking packaging

Personalised rubber stamps can be a useful tool for companies to mark their packaging for special handling. By using custom rubber stamps with specific information, businesses can ensure that their products are handled and shipped in the correct manner.

For instance, rubber stamps with text such as ‘fragile’, ‘do not bend’, or ‘urgent’ can be used to mark packaging for special handling. This helps to ensure that packages are handled with care, are not damaged during transit, and that urgent shipments are prioritised appropriately.

Customised rubber stamps can also be used to mark packaging with specific information, such as order numbers, dates, or shipment information. This can be helpful for tracking purposes and can make it easier to retrieve packages when needed. Additionally, rubber stamps with company logos or contact information can be used to brand packaging, adding a professional and consistent touch to company shipments.

Using personalised rubber stamps also eliminates the need for expensive labelling or printing equipment and can be easily customised as needed. Moreover, rubber stamps can be used on a variety of surfaces, including cardboard, plastic, and paper.

5. Tracking inventory

By using custom rubber stamps with inventory numbers or tracking codes, businesses can keep track of their inventory in real time, making it easier to manage stock levels and track products as they move in and out of inventory.

For instance, rubber stamps with inventory numbers or tracking codes can be used to mark items as they are received or moved in and out of inventory. This helps to ensure that items are accurately recorded and tracked, reducing the risk of inventory errors and minimising the time and effort needed for manual tracking.

Stamps can also be used to mark inventory with specific information, such as expiration dates, lot numbers, or product codes. This can be helpful for tracking inventory of perishable or time-sensitive products, making it easier to identify and remove expired items from the inventory.

6. Organising events

Personalised rubber stamps can be a useful tool for companies to organise their events more efficiently. By using custom rubber stamps with specific text, businesses can mark event materials, such as name tags or event programs, for easy identification and organisation.

For instance, rubber stamps with text such as ‘VIP’, ‘speaker’, or ‘media’ can be used to mark name tags or event materials for easy identification and organisation. This helps to ensure that attendees, speakers, and media personnel are easily identifiable, reducing confusion and making it easier for event organisers to manage the event flow.

They might also be used to mark event materials with specific information, such as event dates, locations, or themes which can be helpful for branding purposes and can create a cohesive and professional look for the event.

7. Identifying property

Personalised rubber stamps can be a valuable tool for companies to identify their property, such as equipment, office supplies, or tools. By using custom rubber stamps with a company's name or logo, businesses can easily mark their property for easy identification and tracking.

For instance, rubber stamps with a company's name or logo can be used to mark equipment, office supplies, or tools, making it easier to identify and track them. This can be particularly helpful in a busy work environment where items can easily be misplaced or lost.

Rubber stamps can also be used to mark property with specific information, such as serial numbers or purchase dates which can be helpful for tracking property for maintenance purposes or for insurance purposes.

8. Adding instructions

Personalised rubber stamps can be a useful tool for companies to add instructions or important information to their documents efficiently. By using custom rubber stamps with specific instructions, businesses can quickly add the necessary information to documents, reducing the time and effort required for manual annotations.

For instance, rubber stamps with instructions such as ‘sign here’, ‘reviewed by’, or ‘copy’ can be used to quickly add important information to documents. This can be particularly helpful for businesses that require multiple signatures or approvals on their documents, making it easier to ensure that all necessary steps are completed.

Customised rubber stamps can also be used to add specific information to documents, such as dates, file numbers, or department names. This can help to ensure that documents are organised and tracked accurately.

9. Noting quality control

Personalised rubber stamps can be a useful tool for companies to note the completion of quality control checks on their products or materials. By using custom rubber stamps with specific quality control text, businesses can quickly and easily mark the products or materials that have undergone the necessary quality checks, ensuring that only those that meet the required standards are released for distribution or use.

Rubber stamps with quality control text such as ‘inspected’, ‘tested’, or ‘approved’ can be used to note the completion of a quality control check on products or materials. This can be particularly helpful for companies that deal with large quantities of products or materials, as it can be challenging to keep track of which items have undergone quality checks without proper labelling.

Rubber stamps can also be used to add specific information to the products or materials, such as the date of the quality control check, the name of the inspector, or the department responsible for the quality control process. This can help to ensure that the quality control process is tracked accurately and efficiently.

10. Signature stamping

Rubber stamps can be used to create a signature that can be added to documents or other items quickly and easily. This can save time and effort for office managers who need to sign multiple documents, and can also help ensure that the signature is consistent. Check out our signature stamps.

Explore our custom stamps here